Privacy Policy for Smartfleet UK Online

Effective Date: 19/02/2026

Smartfleet UK Online (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard the personal data of our users, clients, and website visitors. By using our website and services, you agree to the terms described here.

1. Information We Collect

• Personal Information: Name, email address, phone number, company details.
• Account & Service Data: Login credentials, job details, delivery information, and customer communications.
• Technical Information: IP address, browser type, device information, and website usage data.
• Cookies and Tracking Data: For website functionality, analytics, and improving user experience.

2. How We Use Your Information

• Provide, manage, and improve our transport management services.
• Process deliveries, jobs, and invoicing efficiently.
• Communicate with clients and users regarding their account or service.
• Analyse usage trends to improve our website and services.
• Comply with legal and regulatory obligations.

3. Sharing Your Information

We do not sell your personal data. We may share your information with:

• Service Providers: To assist with hosting, analytics, payment processing, or other operational functions.
• Legal or Regulatory Authorities: If required by law or to protect our rights.
• Business Transfers: In the event of a merger, acquisition, or sale of assets.

4. Data Security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction. While we strive to secure your information, no method of transmission over the internet is completely secure.

5. Data Retention

We retain personal information only as long as necessary to provide services, comply with legal obligations, resolve disputes, or enforce agreements.

6. Your Rights (GDPR & UK Data Protection)

If you are a resident of the UK or EU, you have the following rights:

• Access the personal data we hold about you.
• Request correction or deletion of your personal data.
• Object to or restrict processing of your personal data.
• Withdraw consent at any time where processing is based on consent.
• Lodge a complaint with a data protection authority.

To exercise any of these rights, contact us at: contactus@smartfleetuk.online

7. Cookies

Our website uses cookies to improve functionality, analyse website traffic, and enhance user experience. You may disable cookies in your browser settings, but some features may not function properly.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites.

9. Changes to This Privacy Policy

We may update this policy from time to time. Updates will be posted on this page with the revised effective date.

10. Contact Us

If you have questions about this Privacy Policy or how your data is handled, contact us at:

• Email: contactus@smartfleetuk.online